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Privacy Policy

Version: 2026-09-01 / v2.1

BBQHub Privacy Policy

Effective date: September 2026 Operator: LevITec by Zauner / BBQHub Website: https://bbqhub.eu

1. General Information

Protecting personal data is important to us.

This Privacy Policy explains which personal data may be processed when using BBQHub, the purposes for which such data is processed, where the data originates, to whom it may be disclosed, and which rights are available to data subjects.

BBQHub is a web based Software as a Service platform for the organization and operation of BBQ events.

Depending on the specific processing activity, LevITec by Zauner may either act as the controller or as a processor acting on behalf of an event organizer.

Personal data is processed in accordance with applicable data protection legislation, including in particular:

2. Controller

For processing activities where LevITec by Zauner determines the purposes and means of processing, the controller is:

LevITec by Zauner BBQHub Platform Website: https://bbqhub.eu Email: jonas@gzauner.com

Data protection inquiries may also be submitted using this contact address.

2.1 Processing on Behalf of Event Organizers

For events, personal data may be collected and processed by the respective event organizer through BBQHub.

In such cases, the respective event organizer generally acts as the controller for that processing and LevITec by Zauner processes the relevant data as a processor on behalf of the organizer.

This may in particular concern data relating to:

For such data, the respective event organizer is generally the primary contact for data protection inquiries.

BBQHub assists the organizer in fulfilling its applicable data protection obligations.

3. Categories of Personal Data

Depending on the use of the Platform, the following categories of personal data may in particular be processed.

3.1 Account and Master Data

This may include:

3.2 Organization and Team Data

This may include:

3.3 Participant Data

Depending on the event, this may include:

The specific data collected for an event is determined by the respective event organizer.

3.4 Jury Data

This may include:

3.5 Evaluation and Result Data

This may include:

3.6 Communication Data

When communicating through or in connection with BBQHub, the following information may in particular be processed:

3.7 Technical Data

When accessing the Platform, technical information may in particular be processed, including:

This information is primarily required to ensure secure and stable operation of the Platform.

3.8 Customer and Billing Data

For paid services, additional information may be processed, including:

4. Sources of Personal Data

Personal data may originate from different sources.

4.1 Directly From Data Subjects

Data may in particular be collected through:

4.2 Event Organizers and Authorized Users

An event organizer or an authorized user may enter data relating to other persons into BBQHub.

This may occur, for example, in connection with:

The respective organizer is responsible for ensuring that such processing is permitted and that required information is provided to the affected persons.

4.3 Automatically Collected Data

Certain technical information is automatically generated when BBQHub is used.

This includes in particular server logs, session information, and security relevant technical events.

5. Purposes of Processing

Personal data may in particular be processed for the following purposes.

5.1 Provision of the Platform

5.2 Event Management

5.3 Jury and Evaluation Management

5.4 Rankings and Analyses

5.5 Communication

5.6 Operation and Security

5.7 Contracts and Billing

For BBQHub customers, data may additionally be processed for:

Where the GDPR applies, processing may in particular rely on the following legal bases.

6.1 Performance of a Contract

Article 6(1)(b) GDPR

Processing may be required to perform a contract or to take steps prior to entering into a contract.

This may include:

6.2 Legitimate Interests

Article 6(1)(f) GDPR

Legitimate interests may in particular include:

The interests and rights of data subjects are taken into account when relying on this basis.

Article 6(1)(a) GDPR

Where processing requires consent, such processing is based on the respective consent.

Consent may generally be withdrawn at any time with effect for the future.

Article 6(1)(c) GDPR

Certain information may be processed or retained where required to comply with statutory obligations.

6.5 Processing by Event Organizers

Where BBQHub processes personal data exclusively on behalf of an event organizer, the respective organizer generally determines the applicable lawful basis for that processing.

7. Hosting and Data Location

BBQHub is operated as a cloud based Software as a Service platform.

7.1 Hosting

According to the current technical configuration, the Platform is hosted by:

Hosting provider: myasp.net

7.2 Server Location

According to the current configuration, the production systems used for BBQHub are located in:

Amsterdam, Netherlands, European Union

The currently used backup infrastructure is also located in Amsterdam, Netherlands.

7.3 Data Processing

Where hosting providers process personal data on behalf of BBQHub, they are engaged as processors or sub processors in accordance with applicable data protection requirements.

7.4 International Data Transfers

According to the current configuration, regular storage of BBQHub customer data outside the European Union or European Economic Area is not intended.

If a future transfer of personal data to a country outside Switzerland, the EU, or the EEA becomes necessary, such transfer will only take place in accordance with applicable data protection requirements and subject to any required safeguards.

This Privacy Policy will be updated accordingly in the event of material changes.

8. Email Delivery

BBQHub uses an external email service provider for certain email communications.

8.1 Service Provider

According to the current configuration, the following service is used:

Jetmail

8.2 Data Processed

Depending on the relevant message, the following data may in particular be processed:

8.3 Purpose

The service is used in particular for:

8.4 Processing on Behalf of BBQHub

Where the email service provider processes personal data on behalf of BBQHub, such processing is subject to applicable data protection requirements.

9. Other Recipients and Service Providers

Personal data is not disclosed to third parties without an appropriate legal basis.

Depending on the relevant processing activity, recipients may in particular include the following.

9.1 Event Organizers

Where a person participates in an event, relevant information may be accessible to the responsible event organizer.

9.2 Authorized Users

Certain information may be accessible to other authorized users within the same event according to their assigned roles and permissions.

9.3 Participants and the Public

Certain event related information may be published or made available to other participants where this forms part of the respective event.

This may include, for example:

The specific scope depends on the relevant event.

9.4 Technical Service Providers

Service providers may be used for purposes including:

Where such providers process personal data on behalf of BBQHub, applicable processor requirements are observed.

Personal data may be disclosed where BBQHub is legally required to do so or where disclosure is necessary for the establishment, exercise, or defence of legal claims.

10. Processing on Behalf of Customers and Sub Processors

10.1 BBQHub as Processor

Where BBQHub processes personal data on behalf of an event organizer, such processing is generally carried out only on the documented instructions of the organizer.

10.2 Data Processing Agreement

Where processing on behalf of a customer takes place, an appropriate Data Processing Agreement is concluded with the relevant customer.

The agreement addresses in particular:

10.3 Sub Processors

BBQHub may engage suitable sub processors.

Where required, customers are informed of the use of or changes to sub processors in accordance with the applicable Data Processing Agreement.

11. Retention Periods

Personal data is retained only for as long as necessary for the relevant purpose or as required by statutory or contractual retention requirements.

According to the current configuration, the following general periods apply.

11.1 User Accounts

Account data is generally retained for the duration of the user account and for up to 30 days following deletion of the account.

11.2 Event Data

Event related data is generally retained for the duration of the event and for up to 12 months thereafter.

Longer retention may apply where:

11.3 Evaluation Data

Evaluation data is generally retained for the duration of the event and for up to 12 months thereafter.

11.4 Log Data

Technical log information is generally retained for a maximum of 90 days unless longer retention is required for the investigation of a security incident or by applicable law.

11.5 Contract and Accounting Data

Contractual, accounting, and invoice information is retained in accordance with applicable statutory retention requirements.

11.6 Backups

Following deletion from production systems, personal data may remain contained in backup copies for a limited period.

During this period, such data is not used for ordinary processing purposes and is overwritten or deleted as part of the regular backup lifecycle.

12. Data Security

BBQHub implements appropriate technical and organizational measures to protect personal data against risks including:

Depending on the system and applicable risk, measures may include:

The measures are reviewed on a risk based basis and further developed where necessary.

For security reasons, detailed technical protection mechanisms are not fully disclosed publicly.

13. Personal Data Breaches

Despite appropriate protective measures, security incidents cannot be completely excluded.

Where BBQHub becomes aware of a personal data or data security breach, the incident will be investigated and handled in accordance with applicable legal and contractual obligations.

Where BBQHub acts as a processor for the affected data, the responsible event organizer will be informed accordingly.

Where LevITec by Zauner acts as the controller, any required notifications to competent supervisory authorities and affected persons will be made where applicable.

14. Cookies and Local Storage

14.1 Strictly Necessary Cookies

According to the current configuration, BBQHub uses technically necessary cookies or comparable storage mechanisms.

These may be required in particular for:

14.2 No Advertising Tracking

According to the current configuration, BBQHub does not use advertising or marketing tracking cookies and does not create advertising profiles based on user activity.

14.3 Disabling Cookies

Technically necessary cookies may be blocked or deleted through browser settings.

Doing so may limit the functionality of BBQHub or prevent users from signing in.

15. Rights of Data Subjects

Depending on the applicable data protection legislation, data subjects may in particular have the following rights:

15.1 Event Organizer Data

Where a request concerns information that BBQHub processes only on behalf of an event organizer, the respective organizer is generally responsible for handling the request.

Requests received directly by BBQHub may be forwarded to or handled in coordination with the relevant organizer.

15.2 Identity Verification

To protect personal data, appropriate verification of identity may be required before a request is processed.

15.3 Contact

Data protection requests relating to processing for which LevITec by Zauner acts as controller may be submitted to:

Email: jonas@gzauner.com

16. Right to Lodge a Complaint

Data subjects may contact the competent data protection supervisory authority.

For processing governed by Swiss data protection law, the competent authority is in particular the:

Federal Data Protection and Information Commissioner, FDPIC

Where the GDPR applies, a competent data protection supervisory authority within the European Union may also have jurisdiction.

17. Minors

BBQHub is not specifically directed at children.

However, personal data relating to minors may be processed in connection with individual events.

The respective event organizer is responsible for ensuring that such processing is lawful and, where required, that appropriate consent or another lawful basis is available.

Where BBQHub acts as a processor, such information is processed in accordance with the organizer's instructions.

18. Automated Decision Making and Profiling

According to the current configuration, BBQHub does not use solely automated decision making within the meaning of Article 22 GDPR that produces legal effects concerning a person or similarly significantly affects that person.

BBQHub does not conduct profiling for advertising purposes.

Automated calculations of evaluations, scores, and rankings within BBQ events are used for the technical execution of the respective event and are based on rules and information provided by organizers and users.

BBQHub may contain links to websites or services operated by third parties.

The respective third party is generally responsible for processing carried out through those external services.

The privacy information of the respective provider applies separately.

20. Changes to This Privacy Policy

This Privacy Policy may be updated where circumstances change, including in particular:

Material changes will, where appropriate, be communicated through the Platform or by email.

The current version will be made available on the BBQHub website.

21. Contact

For questions relating to data protection or the processing of personal data:

LevITec by Zauner / BBQHub Website: https://bbqhub.eu Email: jonas@gzauner.com

Where data is processed on behalf of an event organizer, a request may be forwarded to the respective organizer.

Version: September 2026